Payable Payments

Autopay Payments allows you to easily pay suppliers, contractors, owners and tenants directly from the Payables page in accounting. Payments are made via EFT, withdrawn from the property's linked bank account and deposited to the payee after the returned item clearing timeline has passed.

Setting Up Suppliers and Contractors

In order to send payments to your suppliers and contractors you will need to add their payment information to their profile.

1. Go to the supplier or contractor profile
2. Click on the Financial tab
3. Click on the pencil icon next to Payment details
4. Add the banking information

A verified bank icon will display to show they are set up for payments

Processing Payments

Payments are initiated through the Payables page in Accounting. In order for a bill to be paid through Autopay the payee must have banking information and the property must be active on Autopay. Once those conditions are met a verified bank icon will display next to the payee name on the bill. 

1. Adjust the posting date for when funds should be debited from the property's bank account 
2. Adjust the payment account if needed. To use multiple payment accounts, each bank group will first need to be linked to a bank account. The Operating Bank is the default account linked for collection but other bank accounts may be linked to other bank groups. 
3. Click Submit for Approval
   

Approving Payments

Payments will need to be approved by a Books Admin or Books Advanced user prior to being released for processing. An accounting notification can be set up so that payments aren't missed and can be processed quickly.

1. Go to Accounting, Approvals
2. Click on the Payments tab
3. Click on the submitted payment batch to view the detail
4. Click Approve Payment Batch to send the payments for processing. The batch can also be declined if changes need to be made

Payee's will get an email notifying them that payment has been sent. The bill numbers, description, supplier account number and amounts are displayed for easy tracking on what was paid.

 the property's bank account. account.